Meeting Opened at 7:05pm
Opened with the Serenity Prayer and AA Traditions One and Two. Our mission is to manage the property, finances and 501C3 for the RBA.
1. Members Present:
Joe R., Bill M., Cherisse K., Jeff S., Roger B., Norton L.
Jerry Z., Maintenance
2. Building & Maintenance Report (Jerry Z.):
Jerry updated the board on maintenance projects. He hopes to soon install gutters along the back roof of the building to prevent ice from forming near the back door. The middle urinal in the men’s restroom needed to be snaked, and Jerry found blockage deep in the line. This has been cleared now, but we will monitor closely in coming weeks. Jerry has been fixing drawers and cupboards around the club. A small leak appears to have formed in a water line to the coffee machine. This leak is a nonissue when the machine is left on, so members have been asked to turn only the warmers off between meetings. Jerry has contacted Coffee Berry, lessor of the coffee machine, for help with a permanent fix.
3. Financial Report:
The financials for January 2022 were reviewed and approved. The RBA lost $1,200, mainly due to nonrepetitive expenses such as snow removal, library purchases, and the bimonthly coffee order. The club, however, has sufficient funds to meet obligations for months to come. Several squads are behind on monthly contributions and are asked to submit envelopes to bring their meetings up to date before the 25th of February.
4. Old Business:
The minutes from the January board meeting were approved and posted in the glass case in the hallway. Topics such as the library, annual banquet, and bookkeeping transition were introduced during the January meeting and will be discussed in the new business section below.
5. New Business:
The board voted unanimously to remove the mask requirement for attendees who use the building. The reason for this is Infection rates are now manageable. Members may continue to wear masks if they wish but are no longer required to do so. Signage will be posted regarding this update.
Fellowship events were discussed. The Monday Night Big Book meeting has reserved the pavilion at Bush Lake Park on Saturday, August 13th, 2022, for the annual summer picnic event. More information to follow on this. Preparations are being made for the annual banquet scheduled for May 21rst, 2022. Banquet tickets will go on sale soon for $25, and raffle tickets will also be available well in advance. Members are encouraged to invite family and friends to this event, as we have a large venue. The banquet will be held at the Knights of Columbus Hall in Bloomington. Squads have been asked to collect additional donations along with 7th Tradition offerings to ensure the banquet is an enjoyable, and affordable, event for all who wish to attend.
The previous librarian closed the separate library account and submitted a cashier’s check to the board, thus completing the transition that has been in process for some time.
The board approved some banking updates pertaining to the changing business need to the club. The new bookkeeper is a long-time pledging member, and officer on the board, so this person will be added as a check signer on the checking account for the RBA. This will ensure our vendors are paid timely with minimal inconvenience to all parties. The board will also request a debit card be issued to enable online library purchases with preferred vendors. This will eliminate the need for board member reimbursement resulting from managing the library inventory.
The board had been asked to revisit the policy regarding pets at the club. A decision was made to hang additional signs stating the longstanding policy of allowing only service dogs, on leash, inside the building. We want all members to feel comfortable while attending meetings at RBA. Leashed service dogs enable this by reducing the risk of discomfort due to allergies from pet hair.
The meeting was adjourned at 8:20pm with The Lord’s Prayer.
-Joe R, Officer, Board of Trustees